THE SEACAT PROCUREMENT SOFTWARE SYSTEM

Requisition - Online, user to approver to purchasing, real-time electronic processing of basic procurement requests throughout the organization. Complete query and reporting features for the tracking of these requests. Provides for special request types such as Check Requests, Stock Room Orders, Procurement Cards, Receiving Notifications, and other non-purchasing functions.
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Pre-PO / PO - Automated work assignment, manipulation, and generation of purchase orders from requests generated by the institution. Software can interface real-time with a host-based system, or stand alone.
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Bid - Utilized with the Purchase Order module or stand alone; assists with the creation, sending/receiving of quotes, and selection of bids. Has complete reporting capability on who, how often, what items, and how much is being procured through bids. Has tracking capability on historically underutilized businesses (HUB).
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cXML / Punchout, PO - Modules provide Punchout (Requisitioning), PO Transmit, and Invoice Receipt using the cXML standard over the Internet.
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Embedded Electronic Catalogs- Provides browsing, selection, and pasting of various catalog items stored on the database. Can be tied to inventory, vendor catalogs, and images. Through our unique connection to user parts files, we can also bypass purchasing for those items that are covered in a blanket contract arrangement with specific vendors, decreasing purchasing transaction load.
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Document Image Viewing - The ability to attach scanned documents via a document number to a requisition, purchase order, receiving, or accounts payable workflow document. For requisitions, catalog pages or work orders may be attached to be viewed throughout the institution. In purchasing, contracts and other documents may be added. At the loading dock, manifests or bills of lading may be attached. For AP, the invoice and other communiqués with the vendor may be attached. All of these documents are available when viewing the workflow document.

Receiving - Provides complete tracking and matching with Purchase Orders of items that arrive at the receiving dock. Allows receiving to quickly log and deliver all items received at the dock, record delivery to user, and record user’s acceptance of items or partial items. Used in conjunction with the AP module, provides automatic matching of POs to invoices, and generation of vouchers.
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Pre-AP / AP - Automated workload assignment, voucher generation, allows Accounts Payable staff to eliminate the time consuming manual tracking of AP documents. It can front-end a host system, or stand alone.
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Inventory / Materials Management - Allows entry and tracking of items stored in inventory, generation of low order levels, use reporting, etc.

Reporting and Queries - Ad hoc reporting capabilities incorporating database security down to the field or data relationship levels.

1. The modular, customizable design of our application allows clients to acquire each module separately. Our modules can stand alone or front-end existing processes. They provide an excellent graphical, client/server starting point and migration path for replacing existing systems. Whether the goal is to front-end a host system and change to another system later, or replace a host system over a period of time, our systems have the flexibility built in to accomplish the task.
2. With receiving, delivery, and receipt acceptance tied to our purchasing system, we can generate vouchers for AP from the receipt notice and/or PO. This makes matching unnecessary because the voucher is generated from the Purchase Order—one system. Approval to pay is a prerequisite with electronic signatures gathered again in our system.
3. Operating costs are significantly reduced. The System improves the efficiency of accounting personnel, allows System users to track their requisitions from their desktops, and supports management by increasing access to critical financial information.